Property and lettings
PDF tools and e-signatures for letting agents
Build tenancy packs, scan inventories for site and get signature from every party for the right order, from one place. Server jobs dey run for London and we dey delete files within 2 hours.
Try Business free for 30 daysSee how signing dey work
£6.99 for each user every month, dem bill am every year · from 2 users
Wetin agents dey use am for
Built for the paperwork inside a tenancy
Tenancy agreements, signed in order
Tenants, guarantors and the landlord go sign for their own phones for the order wey you set. Automatic email reminders go chase anybody wey never sign, and the signing certificate dey record every step.
Inventories with photos
Snap each room at check-in, turn the photos to one PDF for your browser, then shrink the report so e go pass by email without bouncing.
Deposit and prescribed information packs
Merge the deposit certificate, the scheme leaflet and the prescribed information into one PDF with page numbers, so tenants fit find each part when dem need am.
Right to Rent copies
Scan both sides of identity document into one PDF and protect am with password before e go on file, instead of say you leave photos inside inbox.
Gas safety, EICR and EPC certificates
Make scanned certificates searchable, then merge each property set into one file wey you fit send to tenants and landlords when e dey renew.
Uploads to portals and deposit schemes
Pick the size wey portal accept and we go fit the file to am without blurring the text. Strip hidden author details before documents comot from the agency.
Where Macaaw fit inside a lettings agency
One single let fit produce twenty documents: the agreement, the inventory, certificates, the deposit paperwork and the how-to-rent guide. Most of that work na to dey move PDFs up and down, so the tools wey dey merge, number and shrink files dey run for your browser and no dey comot from your computer.
The server tools, like compression and text recognition, dey run for London and dey delete your files within 2 hours. Agreements wey dem send for signature na exception: we dey keep dem encrypted until everybody don sign, then for 30 days so you fit download the signed copy, and you fit delete dem sooner.
Macaaw no dey supply tenancy templates or legal forms: you go keep using the documents from your agency, your redress scheme or your solicitor. Wetin e dey do na to make those documents quick to put together, sign and send. Dem dey price am for each user, so two-person lettings office and twenty-branch group go pay the same rate, and the whole workspace dey share allowances, wey dey help for summer when most tenancies dey start and renew.
Playbook
Tenancy pack in four steps
Save am one time as workflow and every negotiator for the branch fit run am the same way.
Gather the documents
Drop the agreement, the certificates and the leaflets, or scan the signed-off inventory with Scan to PDF.
Merge in order
Drag the files into the order wey tenants expect and add page numbers so everybody go refer to the same page.
Compress for email
Make the pack small enough to send by email and to upload to your property management software.
Send for signature
Add the tenants and guarantors, set the signing order and send. You go get the signed PDF and im certificate when the last person sign.
Business plan
One plan for the whole team
Allowances wey una share mean say busy branch fit use wetin quiet one no use.
£6.99for each user every month, dem bill am every year · or £9.99 every month
- 200 signature requests for each user every month, wey una share
- Reach 20 signers for each document
- 1,000 pages of text recognition for each user every month, wey una share
- 500 Office conversions for each user every month, wey una share
- Files reach 500 MB and 200 files for one task
- Members, roles, shared workflows and central billing
- UK serversServer tools dey run for London.
- We dey delete within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRData processing agreement dey Business.
- Audit trailEvery signed PDF get im signing certificate.
Questions
Wetin letting agents dey ask
Tenants fit sign tenancy agreement electronically?
For England and Wales, electronic signature valid for most tenancy agreements, including most assured shorthold tenancies. Lease wey must dey made by deed, like most leases of more than three years, need extra formalities including witness, so check with your solicitor. Scotland and Northern Ireland get their own rules.
Tenants need Macaaw account to sign?
No. Dem go open the link for their email, read the document and sign for any phone or computer. Na only the person wey dey send the agreement need account.
How long una dey keep our files?
We dey delete files wey tool use within 2 hours, or sooner under your workspace policy. We dey keep agreements wey dem send for signature encrypted until everybody don sign and then for 30 days, unless you delete dem first.
The whole branch fit share one tenancy pack workflow?
Yes. For Business, save the steps one time as workflow and share am with the workspace, and anybody fit run am on reach 200 files at a time.
I fit use am for landlord statements and contractor invoices too?
Yes. The same tools dey merge monthly statements, compress invoices for email and make scanned receipts searchable, so the accounts team fit use the plan wey you don already dey pay for.
The legal information for this page na general guidance for England and Wales, e no be legal advice. Scotland and Northern Ireland get their own rules, and deeds or documents wey must get witness need extra formalities.
Your next tenancy pack, done in five minutes.
Try Business free for 30 days with your whole team.