Invoice check · for finance teams
Catch invoice overcharge before you pay am
Macaaw dey check every supplier invoice against im purchase order and delivery note, line by line. Wrong price, short delivery, double invoice and bank details wey change go show with the money wey dey involved. Na person dey always approve.
Try Business free for 30 daysSee one example
- E dey work with PDF, scan and photo
- Nothing go pay by itself
- Documents dey encrypted
- Timber C24 · 40 × £12.50E match
- Plasterboard · £8.50 instead of £8.00 wey una agree+£50.00
- Plasterboard · 96 out of 100 reach£32.00
- Screws · 20 × £10.00E match
Small difference go add up when nobody get time to check every line
Price dey climb small small
Unit price wey pass wetin una agree by few pence fit hide inside long invoice, and e go repeat every month.
Half delivery, full bill
When delivery note talk 96 and invoice talk 100, somebody must see am before payment day.
Double and fake invoice
The same invoice wey dem send two times, or email wey talk “new bank account”, na common way to pay money wey you no owe.
How e dey work
Three documents enter, one clear answer comot
Add the documents
Upload the invoice, purchase order and delivery note for your account, or send dem through PDF API. To forward supplier email dey for plan.
We read and compare
Supplier, numbers, dates, VAT and every line, we go read dem and match dem inside the tolerance wey you set. Reading wey no sure go get mark make person confirm am.
Review and approve
See the original near the difference, approve the correct amount, ask the supplier for credit note and export the invoices wey you don approve.
Wetin e dey check
Every invoice, the same careful check
Price against the order
Every unit price, we compare am with the purchase order, inside your tolerance.
Quantity against the delivery
Wetin dem bill compare with wetin delivery note talk say e reach.
Totals and VAT
Lines, net, VAT and total add up, with the rounding wey you allow.
Double invoice
Same supplier and number, or the same amount again inside the days wey you choose.
Bank details wey change
Account wey different from former invoices always need the owner approval.
Document wey miss
Delivery note never reach? The check go wait and remind you, instead to approve am blind.
One example
Building material seller invoice, checked
Una agree plasterboard for £8.00 one board; the invoice dey charge £8.50, and na only 96 boards reach.
| Item | Ordered | Delivered | Invoiced | Result |
|---|---|---|---|---|
| Timber C24 4.8 m | 40 × £12.50 | 40 | 40 × £12.50 | E match |
| Plasterboard 12.5 mm | 100 × £8.00 | 96 | 100 × £8.50 | Price +£50.004 no reach · £32.00 |
| Screws, box of 200 | 20 × £10.00 | 20 | 20 × £10.00 | E match |
| Total with VAT | £1,800.00 | £1,860.00 | Pay £1,761.60 · ask for £98.40 credit |
Who e dey for
For teams wey dey pay supplier invoices every week
Small finance teams, bookkeepers and accounting firms wey dey check invoices for their clients, plus businesses wey dey buy materials and services with purchase order.
Safe from the design
- Na person dey always approve. Nothing go approve or pay by itself.
- Approval level by amount, with second approver if you want am for big invoice.
- Every action dey audit log: corrections, notes, approvals and exports.
- Documents dey encrypted and we go delete dem by your retention rule. Our staff no dey ever see wetin dey inside.
Price
Part of Macaaw Business
50 checks every month dey for each user, una go share dem for the workspace. Extra check na 5 credits each, about £0.05.
Business plan
£9.99per user every month, VAT dey inside
- 50 invoice checks per user every month, shared
- After that, 5 credits per check (about £0.05)
- Free for 30 days
- Export to CSV and Excel; connection to accounting software dey for plan
Questions
Questions
Macaaw dey pay or approve invoice by itself?
No. Macaaw dey read and compare the documents and show the difference. Person for your team go decide and approve; payment still dey your bank or accounting software.
Wetin happen if the reading wrong?
Every field get confidence level. Reading wey no sure go get “to check” mark, show near the original, and anybody wey dey review fit correct am. Corrections dey stay for audit log.
I need delivery note for every invoice?
No. Without am, the check go compare the invoice with the purchase order and wait for the delivery note if your rules want am. Service suppliers fit check against the order only.
Which accounting software e dey work with?
Today, approved checks fit export to CSV and Excel. Direct connection to accounting software dey for plan; tell us which one you dey use.
Where una dey keep our documents?
Encrypted inside your workspace cloud library, and we go delete dem when your retention rule talk. Macaaw staff fit see file names and sizes for support, but never wetin dey inside.
Check your next supplier invoice in minutes
Upload one invoice with im order and delivery note and see wetin e go find.