Recruitment and HR
PDF tools and e-signatures for recruitment and HR
Send offer letters and contracts make dem sign, keep right-to-work copies inside one protected file and redact wetin data disclosure no suppose show. Server jobs dey run for London and dem dey delete files within 2 hours.
Try Business free for 30 daysSee how signing dey work
£6.99 for each user every month, dem bill am every year · from 2 users
Wetin HR teams and recruiters dey use am for
Built for the paperwork from offer reach first day
Offer letters and contracts, signed
Turn the letter from Word to PDF, put signature and date field for the candidate and send am. Reminders go dey go every few days until dem sign am, and the certificate go record when.
Right-to-work copies inside one file
Scan both sides of passport or residence document with Macaaw Scan or Scan to PDF, keep dem as one PDF and protect am with password before e enter the personnel file.
Shortlists for hiring managers
Convert CVs wey come as Word files, join the shortlist into one PDF and remove candidates’ contact details with redaction wey dey remove the text wey dey under.
Handbook and policy acknowledgements
Send updated handbook with page numbers, checkbox and signature field, so each person go confirm say dem don read am and you go get record wey get date.
Onboarding forms
Fill starter forms, bank details and emergency contact sheets for screen instead of printing dem, then join dem into one onboarding file for each new starter.
Subject access requests
Gather the records, redact other people personal data, then join and number the pages so the disclosure go complete, easy to read and easy to refer to.
Where Macaaw fit inside HR and recruitment
Hiring dey bring plenty paper for each person: the offer, the contract, ID copies, references and starter forms. Macaaw dey handle the document side of that work. E no dey replace your applicant tracking or HR system; e dey make the PDFs wey go inside dem quick to prepare, sign and send.
Personal data need care. Redaction, signing your own documents and joining dey run inside your browser, so those files no dey ever comot from your computer. Conversion and compression dey run for our servers for London and we dey delete dem within 2 hours, and Business workspaces fit make everybody use two-step sign-in or passkey.
Agreements wey you send for signature dey stay encrypted until everybody don sign and then for 30 days, so download the signed contract and file am where your policy talk. For Business workspace, members dey see their own agreements and admins dey see all of dem, wey fit recruitment team where plenty consultants dey send offers at the same time.
Playbook
Signed contract before day one
Save the steps as workflow so every hiring manager go prepare contracts the same way.
Prepare the documents
Convert the offer letter and contract from Word to PDF and join dem with the part of the handbook wey the candidate need read.
Put the fields
Add the candidate as signer and put signature, date and name fields. Add the hiring manager as second signer if dem go countersign.
Send and track am
Choose signing order so the candidate go sign first, on reminders and send. The status go show when dem open the email and when dem sign.
File the signed copy
Download the signed PDF with im certificate and add am to the personnel file before the start date.
Business plan
One plan for the whole team
Allowances wey una share mean say busy hiring month fit use wetin quiet month no use.
£6.99for each user every month, dem bill am every year · or £9.99 every month
- 200 signature requests for each user every month, wey una share
- Reach 20 signers for each document
- 1,000 pages of text recognition for each user every month, wey una share
- 500 Office conversions for each user every month, wey una share
- Files reach 500 MB and 200 files for one task
- Members, roles, shared workflows and central billing
- UK serversServer tools dey run for London.
- We dey delete within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRData processing agreement dey Business.
- Audit trailEvery signed PDF get im signing certificate.
Questions
Wetin HR teams dey ask
Person fit sign employment contract electronically?
For England and Wales, electronic signature valid for most employment contracts and offer letters. Documents wey must be made as deed or wey person must sign before witness, like some settlement or loan arrangements, need extra formalities, so check with your adviser. Scotland and Northern Ireland get their own rules.
Candidates need Macaaw account before dem fit sign?
No. Dem go open the link for the email, read the document and sign for any phone or computer. Na only the person wey send am need account.
Macaaw dey check whether ID document na real?
No. Macaaw dey scan, store and protect the copy wey you take; e no dey verify documents. Follow Home Office guidance for right-to-work checks and keep the copies for as long as your policy talk.
Redaction really dey remove the text?
Yes. Redact PDF dey remove the text and images wey dey under each box, e no just cover dem, and e dey run inside your browser, so the original no go ever reach our servers.
Plenty recruiters fit share one plan?
Yes. For Business, everybody na member of one workspace wey get roles, shared workflows, allowances wey una share and one bill, starting from 2 users.
The legal information for this page na general guidance for England and Wales, e no be legal advice. Scotland and Northern Ireland get their own rules, and deeds or documents wey must get witness need extra formalities.
Offers go out, contracts come back, nothing printed.
Try Business free for 30 days with your whole team.