Hotels and restaurants
PDF tools and invoice checks for hotels, restaurants and pubs
Check supplier invoices against delivery, publish menus and allergen info as light PDFs, make dem sign group bookings and staff contracts and keep kitchen records wey you fit search. Server jobs dey run for London and dem dey delete files within 2 hours.
Try Business free for 30 daysSee how signing dey work
£6.99 for each user every month, dem bill am every year · from 2 users
Wetin hospitality teams dey use am for
Built for front of house, back of house and the office
Supplier invoices checked against deliveries
Invoice check for Business dey read food and drink invoices and compare dem with orders and delivery notes, so you go spot short deliveries and price increase. Na person go always approve the result before anybody pay anything.
Menus and allergen information
Turn the menu from Word into PDF, compress am so e go load quick for your website, or export am as image to post online. Update the Word file when dish change and publish the new version in one minute.
Group bookings and event contracts
Fill the booking form with the deposit and cancellation terms and send am for signature, so una go agree the terms before you hold the date. Reminders go dey chase the organiser until dem sign.
Staff contracts and right-to-work copies
Send contracts for signature, scan right-to-work documents and protect the copies with password before you file dem. Employees dey sign contracts for their own phone, so nobody need come early to sign paperwork.
Kitchen records, scanned
Scan temperature logs and cleaning checklists every week with Macaaw Scan and join dem into one searchable file for each month.
Receipts and petty cash
Scan receipts with Macaaw Scan, wey dey read merchant, date, total and VAT, and build expense report for the bookkeeper.
Where Macaaw fit inside hospitality
Hotels, restaurants and pubs dey run on thin margins and long hours, and dem dey do paperwork for whatever time remain. Invoices, menus, bookings, contracts and kitchen records all dey end up as PDFs or paper. Macaaw dey make dem quick to check, sign and file, from the office computer or phone. E fit independent restaurants and pubs, hotel groups and contract caterers.
Invoice check dey read documents for Macaaw own servers for London, without outside AI service, and na person go always approve. Other server tools dey delete files within 2 hours, and browser tools no dey ever upload dem.
Macaaw no dey replace your booking, till or rota systems, and e no dey write allergen information for you; e dey publish and file the documents wey you prepare. Plenty sites fit share one Business workspace, with roles for managers and allowances wey una share. You fit invite seasonal staff for summer and remove dem after.
Playbook
Supplier invoice check in four steps
Pay for wetin arrive, at the price wey una agree.
Capture the delivery note
Scan the signed delivery note for the back door with Macaaw Scan.
Add the invoice
Upload the supplier invoice when e arrive, with the order if you get one.
Check the differences
Invoice check go show short deliveries, price changes and VAT differences side by side.
Approve or query
Approve the invoice, or send the supplier credit note request wey you draft from the differences. Export approved lines to Excel for the bookkeeper.
Business plan
One plan for the whole team
Managers, head chefs and the office on one plan, with allowances wey una share.
£6.99for each user every month, dem bill am every year · or £9.99 every month
- 200 signature requests for each user every month, wey una share
- Reach 20 signers for each document
- 1,000 pages of text recognition for each user every month, wey una share
- 500 Office conversions for each user every month, wey una share
- Files reach 500 MB and 200 files for one task
- Members, roles, shared workflows and central billing
- UK serversServer tools dey run for London.
- We dey delete within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRData processing agreement dey Business.
- Audit trailEvery signed PDF get im signing certificate.
Questions
Wetin hospitality teams dey ask
Invoice check fit read handwritten delivery notes?
E dey read printed text for PDFs, scans and photos and e dey show how sure e be for each field. Person suppose check handwritten notes for delivery note.
Guests fit sign group booking without account?
Yes. Dem go open the link for the email and sign for any device.
We fit post the menu as image?
Yes. PDF to JPG dey turn each page into image inside your browser.
Plenty sites fit share one plan?
Yes. For Business, every site managers na members of one workspace, with roles and allowances wey una share.
Macaaw dey check whether allergen information correct?
No. E dey publish and store the information wey you prepare. Accuracy still dey with your team and your suppliers’ specifications.
We fit keep supplier invoices from plenty sites for one place?
Yes. For Business, every site managers dey work inside one workspace, and Invoice check dey list invoices from all of dem, with approval levels if bigger invoices need second person.
The legal information for this page na general guidance for England and Wales, e no be legal advice. Scotland and Northern Ireland get their own rules, and deeds or documents wey must get witness need extra formalities.
Paperwork done before service.
Try Business free for 30 days with your whole team.