Events
PDF tools and e-signatures for event organisers
Make dem sign venue and supplier contracts, build delegate packs and exhibitor manuals, collect speaker and exhibitor forms and keep run sheets up to date. Server jobs dey run for London and dem dey delete files within 2 hours.
Try Business free for 30 daysSee how signing dey work
£6.99 for each user every month, dem bill am every year · from 2 users
Wetin event teams dey use am for
Built for the weeks before the doors open
Venue and supplier contracts, signed
Convert contracts from Word and send dem for signature. Reminders go dey chase each supplier, and the status go show who don sign before you confirm the booking. Signed contracts go come back with certificate wey record when each supplier agree.
Delegate packs and exhibitor manuals
Join the programme, maps and venue information into one pack with page numbers, then compress am so e go download quick for phone. Attendees fit keep am for their phone for the whole event.
Speaker and exhibitor forms
Send speaker agreements and exhibitor forms make dem fill and sign online, so details and consents go arrive complete and on time.
Supplier certificates and risk assessments
Scan the insurance certificates and risk assessments wey suppliers bring for paper, and join dem into one file for the event safety plan. Expiry dates go easy to find again when the next event come.
Run sheets wey dey stay current
Turn the run sheet spreadsheet into PDF wey the crew fit open for any phone, and compare versions to see wetin change overnight. Everybody for site dey work from the same version.
Supplier invoices after the event
Invoice check for Business dey compare each supplier invoice with the order, so you go spot extras wey una never agree before payment.
Where Macaaw fit inside event planning
Event of any size dey bring plenty contracts, forms and certificates from venues, caterers, AV crews, speakers and exhibitors, all with deadlines. Macaaw dey keep that paperwork moving. E no be event management or ticketing platform; e dey handle the documents wey those platforms leave for email. E fit conference organisers, agencies, venues and festival teams.
Joining, filling forms and signing your own documents dey run inside your browser. Conversion, comparison and compression dey run for our servers for London and we dey delete the files within 2 hours.
Event teams dey grow and shrink with the calendar. For Business, you fit invite members for one season and remove dem after, the whole workspace dey share allowances, and saved workflows mean say new coordinator go build delegate pack the same way as everybody. Freelance crew fit sign contracts and forms without account.
Playbook
Delegate pack in four steps
One file wey every attendee fit open for their phone.
Gather the parts
Drop the programme, floor plan, speaker list and venue information, and convert each one to PDF.
Join in order
Arrange the files in the order wey attendees need dem and add page numbers.
Make am light
Compress the pack so e go download quick on phone signal for the venue. Venue wifi dey usually busy, so the smaller the better.
Share am
Email the pack or upload am to your event platform, and save the steps as workflow for next time.
Business plan
One plan for the whole team
Planners, producers and seasonal staff on one plan, with allowances wey una share.
£6.99for each user every month, dem bill am every year · or £9.99 every month
- 200 signature requests for each user every month, wey una share
- Reach 20 signers for each document
- 1,000 pages of text recognition for each user every month, wey una share
- 500 Office conversions for each user every month, wey una share
- Files reach 500 MB and 200 files for one task
- Members, roles, shared workflows and central billing
- UK serversServer tools dey run for London.
- We dey delete within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRData processing agreement dey Business.
- Audit trailEvery signed PDF get im signing certificate.
Questions
Wetin event teams dey ask
Suppliers fit sign without account?
Yes. Dem go open the link for the email and sign for any device. Na only the sender need account.
We fit add temporary staff for one season?
Yes. Invite dem to your Business workspace and remove dem after. Na you go choose their role and wetin dem fit see.
How big delegate pack fit be?
For Business you fit work with files reach 500 MB, then compress the pack to the size wey you need.
We fit see wetin change for the run sheet?
Yes. Compare PDFs dey highlight every change between two versions page by page. E dey inside Pro and Business.
Wetin dey happen to signed contracts?
Dem dey stay encrypted until everybody don sign and then for 30 days, so download the signed copies and file dem with the event.
Exhibitors fit fill forms for their phones?
Yes. Send the form for signature with text and checkbox fields, and exhibitors go fill and sign am for any phone or computer. You go see who don finish and you fit remind the rest once a day.
The legal information for this page na general guidance for England and Wales, e no be legal advice. Scotland and Northern Ireland get their own rules, and deeds or documents wey must get witness need extra formalities.
Paperwork done before the doors open.
Try Business free for 30 days with your whole team.