Retail and ecommerce
PDF tools and invoice checks for retail and ecommerce
Match supplier invoices with purchase orders and deliveries, turn price lists to spreadsheets and scan di paperwork wey still dey enter back office. Server jobs dey run for London and dem dey delete files within 2 hours.
Try Business free for 30 daysSee how signing dey work
£6.99 for each user every month, dem bill am every year · from 2 users
Wetin retailers dey use am for
Built for buying, receiving and selling
Supplier invoices matched to orders
Invoice check for Business dey read each invoice and compare prices with the purchase order and quantities with the delivery note, so you go catch overcharge before you pay.
Price lists into spreadsheets
Turn supplier PDF price list or catalogue into Excel, or export only im tables, ready to load into your stock or ecommerce system.
Line sheets and product specs
Turn product spreadsheets into PDFs, join dem into one line sheet for buyers and compress am so the email no go bounce. Buyers go get one file instead of folder full of spreadsheets.
Delivery notes and receipts, scanned
Scan delivery notes for the back door with your phone, with automatic edge detection, and keep dem with the order wey dem belong to.
Supplier and concession agreements
Convert agreements from Word and send dem for signature. Both sides go sign online and you go get certificate with the signed copy.
Customer complaints and returns
Redact customer details before complaint go to supplier, and protect files wey get personal data with password.
Where Macaaw fit inside retail business
Retail profit depend on paying the correct price for the correct quantity. Supplier invoices, credit notes and delivery notes na where small errors dey hide, and most of dem dey come as PDFs or paper. Macaaw dey read dem, compare dem and put the numbers inside spreadsheets, so the buying team go spend time on suppliers, no be on typing. Independent shops and online sellers dey use the same tools as big chains, without long set-up.
Invoice check dey read documents for Macaaw own servers for London without sending dem to outside AI service, and na person go always approve the result. Other server tools dey delete files within 2 hours, and browser tools no dey ever upload dem.
Shops, warehouses and head office fit share one Business workspace, with roles for each person and allowances wey the whole team dey share. Macaaw no dey run your till, stock or ecommerce platform; e dey handle the documents wey dey move between dem.
Playbook
From invoice to approval in four steps
Catch price and quantity differences before the payment run.
Bring in the documents
Upload the purchase order, the delivery note and the invoice, or scan the paper ones with your phone.
Make Invoice check read dem
E go read the supplier, dates, VAT, totals and every line from each document.
Check the differences
See price, quantity and total differences side by side, and draft credit note request to the supplier if you need am.
Approve and export
Approve the invoice, then export the lines to CSV or Excel for your accounts system.
Business plan
One plan for the whole team
Head office and every shop on one plan, with allowances wey una share.
£6.99for each user every month, dem bill am every year · or £9.99 every month
- 200 signature requests for each user every month, wey una share
- Reach 20 signers for each document
- 1,000 pages of text recognition for each user every month, wey una share
- 500 Office conversions for each user every month, wey una share
- Files reach 500 MB and 200 files for one task
- Members, roles, shared workflows and central billing
- UK serversServer tools dey run for London.
- We dey delete within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRData processing agreement dey Business.
- Audit trailEvery signed PDF get im signing certificate.
Questions
Wetin retailers dey ask
Invoice check dey work with scanned invoices?
Yes. E dey read PDFs, scans and phone photos, e dey recognise text for scans, and e dey show how sure e be for each field so you go know wetin to check.
Una dey send my supplier data go AI company?
No. Invoice check dey read documents for Macaaw own servers for London. Na person go always approve the result before anything export.
I fit turn PDF price list into Excel?
Yes. PDF to Excel dey convert the whole document, and Extract tables dey export only the tables to Excel or CSV.
How many invoices we fit check?
Business get monthly allowance of checks for each user, wey the whole workspace dey share, and credits dey cover busy months.
We fit use am for phone inside the stockroom?
Yes. Scanning, joining and signing dey work for phone browser, and you fit install Macaaw Scan as app.
Small online shop fit use Macaaw without Business?
Yes. The PDF tools, the scanner and sending documents for signature dey work for Free and Pro, inside their limits. Invoice check and shared workspaces na part of Business, wey you fit try free for 30 days.
The legal information for this page na general guidance for England and Wales, e no be legal advice. Scotland and Northern Ireland get their own rules, and deeds or documents wey must get witness need extra formalities.
Pay suppliers wetin una agree, no be wetin dem send.
Try Business free for 30 days with your whole team.