Extract invoice data
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Extract data from invoices

Pull the invoice number, date, supplier, VAT number and totals from PDF invoices into a table you check before export. A Pro tool.

Pro

  • Runs on our secure server
  • Deleted within 1 hour
  • Processed in London
  • Up to 25 MB per file
or drop files here

Up to 25 MB per file · 3 files at a time on your plan

How it works

  1. Add your invoices

    Click Choose file or drag PDF invoices onto the page. Pro takes up to 50 files per task and Business up to 200.

  2. Let the fields be read

    Each invoice is read, using OCR where needed, and the key fields are found automatically.

  3. Check the marked fields

    Any field we are less than 80% sure of is marked. Check it against the invoice and correct it if needed.

Pro

Do more with Pro

  • No ads, anywhere
  • Files up to 200 MB
  • 50 files at once
  • Saved workflows
Try Pro free for 14 daysThen £7.99 a month. Cancel any time.

About invoice data extraction

Typing invoice details into a spreadsheet or bookkeeping system is slow and easy to get wrong. This tool reads each PDF invoice, scanned or digital, and finds the fields you most often need: invoice number, invoice date, supplier name, supplier VAT number, and the net, VAT and gross totals. The results appear in a table with one row per invoice. Every field comes with a confidence score, and any field below 80% is marked so you can check it against the original before you export; nothing is exported until you have had the chance to review it. Clear, straight scans and digital invoices give the most reliable results. Unusual layouts, handwritten amounts and invoices in several currencies are the cases most worth checking. Each document costs 5 credits, whatever your monthly allowance, and if a job fails for a system reason the credits are returned automatically. Your invoices are never used to train any model. For general tables, Extract tables may be all you need.

Limits: available on Pro and Business, not on Free; Pro starts with a 14-day free trial. Files up to 200 MB on Pro and 500 MB on Business; up to 50 files per task on Pro and 200 on Business. Each document costs 5 credits.

Privacy: your file is uploaded over an encrypted connection to our UK servers, processed automatically with no person opening it, and deleted within 2 hours, or straight away with Delete now.

How to use the PDF tools: Step-by-step help with every tool, limits and your files.

Extract invoice data: frequently asked questions

Which fields are extracted?

Invoice number, date, supplier, supplier VAT number and the totals (net, VAT and gross).

What does a marked field mean?

We are less than 80% confident it was read correctly. Check it against the invoice and correct it before export.

How much does it cost?

It needs Pro or Business, and each document costs 5 credits. Credits for failed jobs are returned automatically.

Does it work with scanned or photographed invoices?

Yes. Scans are read with OCR. Straight, sharp scans give the best results; photos can be turned into a PDF with JPG to PDF first.

Related tools

All Optimise and OCR tools