Charities and nonprofits
PDF tools and e-signatures for charities and nonprofits
Get volunteer forms signed without printing, fit grant applications under portal size limits and turn paper declarations into searchable PDFs. Server jobs run in London and files are deleted within 2 hours.
Try Business free for 30 daysSee how signing works
£6.99 per user a month, billed yearly · from 2 users
What charities use it for
Built for small teams doing a lot
Volunteer forms, filled and signed
Send the volunteer agreement and its forms for signature. Volunteers fill in and sign on their own phone, without an account, and you get a dated certificate.
Grant applications under the limit
Merge the application, the budget and the accounts into one PDF, then fit it to the size a funder’s portal accepts without making the text hard to read.
Gift Aid declarations you can find
Scan paper declarations with your phone and recognise the text, so each one can be found by donor name when you prepare a claim.
Trustee board packs
Merge papers into one pack with page numbers, and stamp drafts with a watermark so nobody mistakes them for the approved version.
Annual and impact reports
Turn a PowerPoint or Word report into a PDF and compress it so it loads quickly from your website and is easy to email to supporters.
Safeguarding and case notes
Redact names and details from case notes before they are shared, and strip hidden author information from the file.
Where Macaaw fits in a charity
Charities often run on a small paid team and a lot of goodwill. The paperwork is the same as any organisation’s, and sometimes more: funders, trustees, volunteers and donors each need their own documents. Macaaw makes those documents quicker to put together and sign. It is quick to learn, so new volunteers and staff can use it on their first day.
Many tools run in your browser, so beneficiaries’ and donors’ details never leave your computer when you merge, redact or sign. Server tools run in London and delete files within 2 hours. Registered charities get 40% off Business after a quick check of the organisation.
Macaaw does not submit Gift Aid claims or check eligibility; it keeps the declarations readable and searchable for the system you use. A cloud library, switched on by choice, stores files encrypted and can be shared with your workspace so colleagues and trustees work from the same copies.
Playbook
A grant application in four steps
Hit the funder’s deadline and their size limit at the same time.
Gather the parts
Drop in the application, the budget spreadsheet, the accounts and letters of support, converting each to PDF.
Merge in the funder’s order
Arrange the files in the order the guidance asks for and add page numbers so assessors can refer to them.
Fit the size limit
Enter the portal’s maximum size and the file is compressed to fit, with text kept sharp.
Get it signed off
Send the final version to your chair or treasurer for signature before you submit it.
Business plan
One plan for the whole team
Volunteers coordinators, fundraisers and finance on one plan, with allowances pooled.
£6.99per user a month, billed yearly · or £9.99 monthly
- 200 signature requests per user a month, pooled
- Up to 20 signers on each document
- 1,000 pages of text recognition per user a month, pooled
- 500 Office conversions per user a month, pooled
- Files up to 500 MB and 200 files in one task
- Members, roles, shared workflows and central billing
- UK serversServer tools run in London.
- Deleted within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRA data processing agreement on Business.
- Audit trailEvery signed PDF carries its signing certificate.
Questions
Charities ask
Do you offer a charity discount?
Yes. Registered charities, schools and universities get 40% off Business after a quick check of the organisation.
Do volunteers need an account to sign?
No. They open the link in the email and sign on any phone or computer. Only the person sending the document needs an account.
Can Macaaw submit our Gift Aid claim?
No. It scans and stores declarations as searchable PDFs; you make claims through HMRC’s own service or your fundraising software.
How do we keep beneficiaries’ data private?
Use the browser tools, such as Redact and Merge, which never upload files. Server tools delete files within 2 hours, and a Business workspace can make sensitive tools browser-only.
Can trustees see the same documents?
Yes, if you invite them to your Business workspace and share a folder in the cloud library, or send them the board pack as a protected PDF.
Can volunteers use Macaaw on their own phones?
Yes. Every tool works in a phone’s browser without installing anything, and the free plan covers occasional use. Volunteers who help regularly can be invited to your Business workspace so their work is shared with the team.
Legal information on this page is general guidance for England and Wales, not legal advice. Scotland and Northern Ireland have their own rules, and deeds or documents that must be witnessed need extra formalities.
More time for the cause, less for the paperwork.
Try Business free for 30 days, then ask about the charity discount.