Gyms and fitness
PDF tools and e-signatures for gyms, studios and personal trainers
Get membership agreements signed, keep health questionnaires protected, take waivers at the front desk and keep instructors’ certificates in order. Server jobs run in London and files are deleted within 2 hours.
Try Business free for 30 daysSee how signing works
£6.99 per user a month, billed yearly · from 2 users
What gyms and studios use it for
Built for members, classes and the team
Membership agreements, signed
Fill in the membership form on screen and send it for signature, so new members sign on their phone before their first visit.
Health questionnaires kept private
Members fill in the health questionnaire as a PDF form. Protect the completed file with a password, because health details need extra care.
Waivers at the front desk
Open the waiver on a tablet at reception and let the member sign it with Sign PDF. It runs on the device, so the file is not uploaded.
Instructor certificates and insurance
Scan instructors’ qualifications and insurance certificates with your phone and make them searchable by name and expiry date. When an insurance certificate is renewed, scan the new one and replace the old copy, so the file is always current.
Timetables and programmes
Turn the class timetable from Word into a compact PDF for the website and email, or into an image to post on social media.
Equipment and supplier paperwork
Turn tables from equipment leases and supplier statements into Excel, and merge the paperwork for each piece of kit into one file.
Where Macaaw fits in a gym or studio
Fitness businesses collect a surprising amount of paper: memberships, health questionnaires, waivers, instructor qualifications and supplier contracts. Most of it is signed by members on the way in. Macaaw makes that quick at the desk or on the member’s own phone, without a print room. It works the same for a single personal trainer, a boutique studio or a gym with several sites.
Filling forms and signing at the desk run in the browser, so a member’s details stay on your device. Server tools run in London and delete files within 2 hours. Macaaw does not replace your booking or membership software; it handles the documents beside it.
Health information is a special category of personal data, so keep questionnaires protected and only as long as you need them. Agreements sent for signature are kept encrypted until everyone has signed and then for 30 days. A studio owner, the front desk and trainers can share one Business workspace.
Playbook
A new member signed up in four steps
Membership, health questionnaire and waiver, done before the first class.
Fill in the membership form
Enter the member’s details in the PDF form, or let them fill it in on a tablet.
Send for signature
Send the agreement to the member’s email so they sign on their own phone.
Collect the health questionnaire
Have the member complete the questionnaire, then protect the file with a password.
File it
Download the signed agreement and keep it with the protected questionnaire in your member records.
Business plan
One plan for the whole team
Owners, front desk and trainers on one plan, with allowances pooled.
£6.99per user a month, billed yearly · or £9.99 monthly
- 200 signature requests per user a month, pooled
- Up to 20 signers on each document
- 1,000 pages of text recognition per user a month, pooled
- 500 Office conversions per user a month, pooled
- Files up to 500 MB and 200 files in one task
- Members, roles, shared workflows and central billing
- UK serversServer tools run in London.
- Deleted within 2 hoursFiles from our tools, or the moment you press Delete.
- UK GDPRA data processing agreement on Business.
- Audit trailEvery signed PDF carries its signing certificate.
Questions
Gym owners ask
Can members sign on our reception tablet?
Yes. Open the waiver or form in the tablet’s browser and let the member sign with Sign PDF, or send it to their email to sign on their own phone.
Do members need an account?
No. Only the person who sends documents for signature needs an account.
How should we handle health questionnaires?
Treat them as sensitive: fill them in with the browser tools, which never upload files, protect them with a password and keep them only as long as you need.
Can personal trainers use their own plan?
Yes. A trainer can use Free or Pro on their own, or join your Business workspace as a member.
Can we make the timetable an image?
Yes. PDF to JPG turns each page into an image you can post, and it runs in your browser.
Can we send the same membership pack to every new member?
Yes. Save the steps, such as merging the agreement, the club rules and the health questionnaire, as a workflow, and run it for each new member. On Business the workflow is shared with the whole team.
Legal information on this page is general guidance for England and Wales, not legal advice. Scotland and Northern Ireland have their own rules, and deeds or documents that must be witnessed need extra formalities.
Members signed in, paperwork sorted.
Try Business free for 30 days with your whole team.